Renewal and End of Tenancy Procedures

(amended 1st October 2015 to comply with new legislation, Tenancies started before the 1st October conform to the regulations before 1st October 2015 with the notice to quit).

If you are looking to take out a further shorthold Tenancy Agreement to the property you are letting or renew the Tenancy you hold to your property.

We ask the Landlord for agreement to confirm the property is for let 4 months before your Tenancy expiry date.

We then write to the Tenant; the Tenant must advise us 2 months before the Tenancy expiry date if they are leaving or wish to stay on.  If the Tenant does not wish to stay on at the property with consent of the Landlord, the property is re-advertised to let.

If the property is not available to renew the Tenancy, we will notify the Tenant as soon as possible and 2 months before the expiry date of the Tenancy with a notice to quit.

There are two options of how to renew your Tenancy of which we also need consent from the Landlord:

The Tenancy can go into a rolling periodic tenancy where all terms and conditions of the original Tenancy remain the same, you will be able to give one months’ notice on or before a rent due date and the Landlord is required to give you two month notice to quit.

The second option, you can request to re-new your Tenancy for a further fixed term. This would require permission from the Landlord and a new Tenancy Agreement to be completed.


If you do not wish to stay on at the property:

You must advise BNR Property Services of your intention to leave at least two months before the end of the Tenancy in writing or by email on or before your rent due date.  Where the Tenancy is in periodic than a full months’ notice must be served on or before a rent due date.

If you leave the property earlier than the official end date and you hand the keys back to BNR Property Services early you are legally and fully responsible for the well-being of the rental property (including the garden) until the official end date unless the property has been re-let earlier to release you.


Early Termination – Tenant(s) Request

If the Tenant wishes to leave their Tenancy early, they will be liable for the Landlords costs of re-letting the property as well as all the rent payable until the start date of the new replacement Tenancy.

Once agreement is made with us on your leaving date at the end of your tenancy term, the property will be re-advertised, and viewings completed where necessary. You will be notified of any viewing appointments made, this usually happens 6 weeks prior to the end of tenancy and is agreed by both parties in your Tenancy Agreement.

When your Tenancy comes to an end the Landlord or BnR Lettings and Sales will conduct an inspection to ensure you have maintained it according to your Tenancy Agreement.  The Tenant is quite welcome to attend the final inspection and will be notified of the appointment time and date in writing.

Check your inventory and ensure all items are present in the property. Replace any missing items.


Checking Out

Once you have fully vacated the property, took all your belongings with you and all keys have been received by BNR Lettings and Sales we will carry out the final inspection on the property.

Once the final inspection has been carried out you will receive a completed report on our findings. If there are any damages or faults, i.e. Missing items, stained items, damage to any fixture and fittings, replacement lightbulbs, batteries, cleaning and gardening issues these will be reported and taken from the deposit return in accordance with the Deposit Protection Schemes strict process.

The checkout will take place with you on the last day of your Tenancy. You will receive a letter detailing the date and time once you have given your notice.  Please let us know if you want to vacate before the last day of your Tenancy and we can see if we have any suitable times and dates.

There are no charges presented to you to check out the property.

Once the checkout has been completed and the Landlord has been advised of our findings you will receive a copy of our full report. If there are any dilapidations, i.e. Missing items, stained items, damage to any fixture and fittings, replacement lightbulbs, batteries, cleaning and gardening issues these will be highlighted, and the deposit return amount will be strictly in accordance with the DPS process (information on which you will have received at the start of the Tenancy).

If the findings of the final inspection result in any additional works having to be organised, then there will be invoiced and put forward to be deducted from your deposit.  Please ensure any repairs and maintenance are reported before your final inspection appointment.

You must also note that you cannot pay your rent from or the rent be taken from the deposit. Your rental account must be up to date and is separate to your deposit.

Please leave the property as it was given to you in a clean and tidy condition, in full working order to ensure a full return of your deposit is processed.

Please see the Checklist below to help you:

  • Thoroughly clean the entire property
  • Clean down all skirting boards, architraves and doors
  • Clean and polish all furniture inside and out
  • Professionally clean curtains and re-hang curtains
  • Clean all soft furnishings including cushions, rugs etc.
  • Clean all carpets ensuring any stains are completely removed.
  • Where present, chimneys must be swept if they have been used
  • Clean all walls and re-paint where necessary
  • Clean thoroughly throughout ensure you include light shades, sockets, behind and above furniture and in all cupboards
  • Clear ceilings of any cobwebs
  • Clean wall tiles in the kitchen and bathroom
  • Clean all kitchenware and leave on the worktop areas
  • Defrost and clean fridge and freezer and ensure doors are left open
  • Clean out dishwasher, washing machine and tumble drier
  • Tidy up any exterior grounds including any yards, garden areas and outbuildings
  • Mow areas laid to lawn, tidy borders and trim hedges and shrubs back
  • Ensure garden refuge is cleared away and bins cleaned
  • Sweep all paths and clean all garden furniture
  • Take meter readings, notify service providers and finalise payments
  • Re-direct your mail to your new address
  • Terminate any deliveries arranged to the address
  • Return all keys and parking permits to the Landlord or BnR Property Services.